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Wedding Rental Supplies Worksheet

January 29th, 2020
Wedding Rental Supplies Worksheet

Do you have a Room of Requirement full of party supplies? 

If not, chances are you’ll need to do some renting. Think of all the big—and little—details you’ll need to put together a cohesive wedding spread. Do you need serveware? What about centerpieces? Do your chairs need covers or bows? The things that truly tie together a fabulous celebration are the details, and making sure each and every guest is comfortable is often high priority. 

Neville is ready.

Some venues come prepared with their own supplies, and some even recommend their favorite vendors. Rentals may be especially important to those doing DIY weddings or booking nontraditional venues. Even a few details can lead to a lot of mixup if you’re not organized from the start. Luckily, we have a worksheet that helps lay it all out. From item types and quantities to cost, our rental supplies worksheet is here to save the day.

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Working through your worksheet

More often than not, couples already have some items they plan on using for their wedding. These may be family heirlooms, DIY, or items you already own. There may even be some items that you’d like to keep after the wedding, or to hand out to family members as favors, like centerpieces. 

Our worksheet takes all of this into consideration. The customizable tables let you outline every rental item you think you’ll need, and provides additional tables to list items you already own. There’s even a place to list things you want to purchase outright. 

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Rental central

For so many couples, the overarching goal when planning their wedding is staying within budget. Our rental supply worksheet helps you track unit prices, fees, taxes, and totals for separate vendors for easy reference. 

Some popular items to rent, versus purchasing, include:

  • Tables 
  • Chairs
  • Silverware 
  • Dinnerware 
  • Serveware 
  • Linens 
  • Decor (centerpieces, lights, etc.)
  • Heating lamps (for outdoors)
  • Tents
  • Sound equipment (for the DIY disc jockey)

Think about every item your dream wedding could need. Compare vendor prices, and widdle down the necessities from there. 

Sharing is caring

Planning a wedding is a collaborative process, so download your worksheet and share it with anyone helping out. Whether you’re hiring a planner, or are pulling in friends and family, a one-stop shop for organization is key. 

Final Thoughts

Once you’ve booked your venue and have a pretty good idea of your head count, it’s a good time to start thinking about rental supplies. Avoid letting the tiny details get out of hand by tracking it all from the beginning. You, and your guests, will be in awe.


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